Hotel Management Software

Hotel Property Management Software

What does it take for a hotel to survive in a competitive market? At the very least, two things: Have an online presence that simplifies the reservation process and provide exceptional customer service so that visitors who return to your area will choose your location again. Property management has never been more demanding, whether you run a small B&B, holiday homes and vacation rentals, or a hotel chain. Running an accommodation business can feel like you're wearing a lot of hats at once. Managing bookings, marketing your business, dealing with guest inquiries, managing accounts, and dealing with suppliers and contractors all take time. With the emergence of OTAs, Global Distribution Systems, and Private Letting channels over the last decade, the hospitality and travel sectors have changed dramatically. It is no longer enough to provide excellent customer service to run a successful real estate business. Automating daily operations and administrative tasks is an important part of achieving customer satisfaction because it allows for consistent and high-quality service. Every operation in a hotel must be tracked because it is a complex system that encompasses the activities of many departments. Hoteliers use a variety of tools for this purpose, including spreadsheets, paper forms, and unified property management systems.

What is a property management system?

A property management system, also known as a PMS system, is software that serves as a centralized computer system for organizing, scheduling, and managing the day-to-day operations of an accommodation business. Depending on the software developer, it can handle everything from the reservation process to front and back office operations, channel management, guest communication, housekeeping, and maintenance management.

While traditionally associated with hotels, property management systems are now used by all types of properties, including:



Bed and breakfasts businesses

Resorts management

Vacation homes and vacation rentals

Backpackers and hostels

Student housing

Functions of Hotel Property Management Systems

In a modern property management system, multiple work environments are combined into a single piece of software. The combination of modules and functions can vary depending on the provider, and the functionality of one module can be slightly different. Furthermore, some vendors sell their systems as separate modules that can be integrated with an existing hotel solution.


DoFort property management software will allow you to manage online direct bookings for guests, including recording, tracking, and accepting payments. Our hotel reservation system stores all inventory data and dates and sends them to the front desk. The reservation system is linked to the website's booking engine as well as other distribution channels. Chain hotels typically use a centralized reservation system for all of their properties, whereas independent hotels use their own reservation systems. If a hotel or hotel chain already uses a specific reservation software, the PMS must integrate with that service.

The reservation module's primary functions are as follows:

Reservations for rooms: The system checks room availability and status, and displays available rooms via various channels and the website booking engine. This feature prevents double bookings and allows for group reservations. The system then schedules reservations and displays current and upcoming reservations on a dashboard.

Collection of e-payments and identification of payment types and categories processed by this module.

Management of room inventory and allocation to avoid overbookings and booking duplication. This function is part of a channel management module in some software.

Emails confirming reservations after guests complete their booking, the system sends them confirmations.

Booking of activities: With this system, guests can book not only accommodations but also activities.

Front-desk operations

A front-office module enables a front-desk manager to view and update the status of room reservations, check guests in and out, and process payments. When a visitor arrives at a hotel, they want to check in as soon as possible. In this case, a receptionist's assistance is critical, so front-desk staff should make time to assist the guest. Some property management systems integrate with check-in kiosks or allow for check-in and check-out via QR code.

Room administration

Room management is one of the features offered by this module. The front-office manager can access room status and up-to-date information about all reservations, both current and upcoming, by using a front-desk module. Room status should be updated quickly with the help of this module. The front-desk module automatically assigns rooms and facilitates room changes. This module manages electronic key cards, processes payments, and issues receipts to guests. Users can also perform night and shift audits with the front-office module.

Back-office management

The PMS module makes it easier to manage a hotel team, back-office operations, and administrative hotel operations. A back-office management module may carry out the following tasks:

Catering and event management

Management of spas and gyms

Personnel management (human resources management in back and front office: shift management, staff invoicing)

Analysis of consumption costs and hotel expenditures

Inventory examination

Promotional campaign sales and management

Management is being reviewed

Mobile Apps

It has never been more important to manage your business while on the go. Mobile property management apps allow you to perform all of your property management functions on your mobile devices, freeing you from the front desk.

Marketing Assistance

Making sure your property is effectively marketed and connected to as many tools as possible will give you the best chance of filling rooms and increasing direct bookings. Select a software provider who integrates these functions into your property management software and provides marketing services to their clients.

Customer relationship management and data management

Hoteliers must collect and organize guest data in order to stay in touch with current and past customers during and after check-out. To collect all guest information, DoFort CRM Software integrates with the front desk and reservation system. It facilitates the storage of guest data and provides a searchable database. It also contains contact information for guests both before and after their stay. This module can also help with marketing and promotion organization, measuring guest experience, and providing pre- and post-stay services. With membership and loyalty programmes, our CRM Software assists owners in personalizing the guest experience, which is especially important for hotel chains and resorts.


The real estate industry is complicated. DoFort offers the best hotel management system with next-generation capabilities to assist you in automating and streamlining daily operations, improving overall efficiency, and maximizing revenue.


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