Robotic Process Automation in ERP for Transformation

RPA is the most widely explored sphere in the traditional operation of business because of its efficiency. The software has successfully replaced human labour of processing repetitive data storage and below you get to know how.


Introduction to RPA in ERP Systems.

Why is RPA integral in ERP Systems?

What are the Steps required to follow while Embedding RPA in ERP Systems?

What does the RPA suggest to the various business challenges?

What are the advantages of Inculcating RPA in ERP Systems?

How is RPA transforming ERP Systems?

What are the Common Challenges Faced While Implementing RPA?


Introduction to RPA in ERP Systems

While Enterprise Resource Planning enables a system to consolidate business processes and runs them, it also allows to assort details, perform operations on that acquired data and maintains files of the data and user’s activities. Contrary to the assumed mechanics of business, RPA is the most widely explored sphere in the traditional operation of business because of its efficiency. The software has successfully replaced human labour of processing repetitive data storage and below you get to know how.

Why is RPA integral in ERP Systems?

Did you know that RPA (Robotic Process Automation) functions very similar to the working of a human? No extra installation or modification is required. RPA works to bridge the gap between legacy applications and Cloud ERP, reviving the legacy operation’s productivity and improving the Cloud’s functionality. Using the perks of modern technology, it aids in processing the Cloud’s ERP selection obstacles, lessening the burden of big-scale companies. Once you incorporate RPA in ERP systems, it helps to further strengthen and establish your business, reducing time consumption and labour cost. This enables developers to invest their time in other important projects. RPA is now known to be the business efficient tool to facilitate transaction between legacy software and ERP Applications, allowing the employee to maintain the traditional software ethics of business-making while simultaneously uplifting the company’s performance assisted by RPA implemented ERP.

What are the Steps required to follow while Embedding RPA in ERP Systems?

To automate the business process through embedding RPA with the ERP systems, there are two basic steps we need to keep in mind:

What to automate?

To begin with, we first need to figure out which operation needs to be automated in the system. You can start with automating activities like forwarding emailers, generate overall reports for the clients and the employees and run the automated process for a specific data/consumer. In this manner, we are efficiently cutting down on manual labour which can now be exercised somewhere else. The bot functions to understand and execute these errands for you and run the system without any interruption.

Optimizing the Process

Designing a process plan is very crucial to make sure the functioning of RPA in ERP is clear to you and each step that is required to follow to finish the running process. This is a modern intervention to smartly execute the process plan and get rid of any kind of interruptions or disorganisations caused otherwise in a manually structured data plan.

What does the RPA suggest to the various business challenges?

Below in this article we have provided a list of Robotic Process Automation solutions to meet the challenges faced in a multifarious business operation.

RPA function in Supply Chain

RPA has the capacity to automate the predictions and deal with tricky decisions to assist the employees and the clients by performing robotic executions on behalf of manual labour. By embedding the RPA system in their company’s software, brands can automate several crucial and lengthy business processes in their Supply Chain, such as:

Selecting Vendors and Procurement

The process of inculcating ERP in the Supply Chain requires human communication and decision-making capability to seal the deal with the vendor. Here, RPA can assist in automating the entire process by selecting the vendor and sorting out procuring vendors and transporting those selections, scanning the vendor’s data, executing a credibility check, and finalizing vendor selection. You see, RPA successfully saves the processing time by automating the entire process of vendor sorting and selection.

Managing HRs

RPA needs to be implemented in HR Management to decrease the company’s function time on a day-to-day basis. The required automatic modules would be:

Employee Management
Employee management was a manual job when the system was integrated with ERP. It needed a lot of human interface interruptions to recruit employees based off their skills and experience. Contrary to these labours, RPA can smoothly manifest and hire the candidate without any human interference, solely based on the person’s skillset. The system is designed to process and collect data on itself. This efficiently decreases human effort and saves the company’s time which can be wisely invested somewhere else.

A Payroll is prepared by calculating the number of working days of an employee and then accordingly preparing his pay-check. With the ERP system, you will need the number of working days of the employees and calculate the amount on your own. However, in the case of RPA, it functions by observing the employee data consistency on various systems and platforms and can process automate payments depending upon the functioning of the employee. It can also chalk out the employee’s productivity rate, his performance bonus, profits, delays, and compensations for the month.

Communicating Status

Status Communication is another sphere which has thrived on human interaction for ages. It is time we replace the age-old methods with efficient tools of advanced technology. RPA can easily automate the shipment records and present with constant status updates to the respective clients, making sure the client is at all times informed with the dispatch of his products.

What are the advantages of Inculcating RPA in ERP Systems?

Given below are the pros of integrating RPA in ERP Systems.

RPA primarily works through human interaction where technology comes to use in organising various data types. In this, while we are executing RPA, enterprises will not need changes or amendments to the legacy of the traditional system. It benefits the user because it allows enterprises to inculcate RPA in a non-interruptive manner.

Enterprises that are enabled to schedule modern monitoring of RPA software, serve greatly from the core management platform. It enables the function of analytics and auditing to appear conjointly in one location. RPA then allows enterprises to accomplish improved control by enhancing certain pre-existing conditions within the automated system.

Nowadays, it isn’t a cake walk to achieve back-office automation within your system, RPA utilises its modern automation techniques to give thriving businesses and brands high quality assistance in managing repetitive processes.

It consequently fastens the reporting method, onboarding process of recruitment and other repetitive processes.

How is RPA transforming ERP Systems?

The software bots that are embedded in the existing ERP system replace human labour with efficiency and time-saving ability. The process of adding files, processing data, and maintaining files of regular customers becomes a tedious task for employees, time consuming and exhausting. The modern RPA system executes these processes in a much lesser time frame with zero space for error which is otherwise humanly possible.

What are the Common Challenges Faced while Implementing RPA?

Everything comes with its own pros and cons; RPA is no different in this aspect. While it guarantees to make life easier at the workplace of big-scale industries, it also has its shortcomings. Here are a few flaws of RPA listed below:

RPA can only perform short term analysis, hence, cannot be used for producing long-term results.

While RPA does have impeccable tools to work with, it cannot be ignored that we still have AI tools to constantly update the latest technology.

RPA always faces the brunt of ownership criteria. While the business provides with the resources to run and implement RPA application in ERP, IT helps to create and strengthen the infrastructure of the software for companies to incorporate them in the existing ERP.

This new incorporation of RPA in the traditionally driven man-made systems has brought with itself a fresh face of challenge for the employees, causing them to either lose their job or shift from their existing responsibilities to challenging ones.


In this blog, we discussed in great details the functioning of RPA, what it is, how it is incorporated in existing software, what are the benefits of adding RPA and what are its drawbacks. We can safely conclude that RPAs are not only modern-day bots assisting you in organising your office work, but they are also the future of large-scale businesses. We recommend to you to avail RPA to flourish in the business domain and efficiently execute time management.


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