What does property management software entail, and what it’s primary purpose?

What does Property Management Software entail, and what it’s Primary purpose?

Whether it is owned or rented, Housing is a basic human requirement. According to a 2020 estimate from the Dubai Statistics Center, there are presently more than 690,498 residential units in Dubai alone (apartments & villas). According to estimates, the emirate may require an additional 550,000 dwelling units in order to meet housing demand in 2040.

In terms of commercial buildings, the GLA (Gross Leasable Area) of office units in Dubai alone will be close to 9 million square meters in 2021. It should be kept in mind that the information for commercial buildings used for retail, industry, logistics, and hotel is currently missing.

In terms of commercial buildings, the GLA (Gross Leasable Area) of office units in Dubai alone will be close to 9 million square meters in 2021. It should be kept in mind that the information for commercial buildings used for retail, industry, logistics, and hotel is currently missing.

When you explore a little further, each property unit has a lot more data attached to it. Each unit comes with information on the unit's size and specs, its availability date, its letting rate, its amenities, such as parking, its status, etc. In addition, you need to manage rent bills and handle collections, to name a few other things. You must keep track of maintenance, manage assets, and report on owners for each facility.

Just consider the volume of information that property managers manage each day. Even small-scale property owners cannot manage their properties using standard spreadsheets. Consequently, we have property management software. For brokers and landlords, property management software increases productivity and profitability. By automating repetitive processes and creating informative management reports, property management software is a tool that assists property managers in meeting the objectives of the property owner. For the leasing, subleasing, sales, brokerage, and maintenance management of properties, property management software is employed.

Brokers is a superb property management software for landlords since it enables them to connect with the management and internal teams, handle complex cash flows, and keep a vast quantity of data in one location. It will most notably assist you in maintaining organization.

Property Management Software solutions typically include four main functional areas:

Contract Administration

Real estate is an agreement between two parties on specific terms, whether it be for leasing or selling. They draught a contract that serves as the basis for all subsequent transactions. Therefore, contract management is a key component of property management software. This function offers numerous advantages. First off, property management software serves as a centralized and secure repository for a number of crucial papers needed for the purchase of real estate. Nothing will be left strewn about on this laptop, that phone, or that cabinet. They can all be quickly accessed because they have all been grouped systematically. Second, contracts will be generated fast. The process of creating contracts takes time, especially since each one is unique. All you have to do with a property management software system is complete a few fields. You will receive the draught contract from the software. Compliance is guaranteed since any divergence from the company's or state's policies will be instantly reported to the relevant authorities. The agreements become more transparent when using a property management tool.

A Property Management Software solution keeps track of the active contracts after a contract has been negotiated, accepted, and signed. When contracts are set to expire, the property managers are promptly informed. Additionally, they receive reports on documents that were generated but not signed or activated. Property managers can act quickly thanks to reports and notifications like these. The program also automates the processes involved in contract renewal and termination. Through timely actions, they not only save time but also a significant amount of money.

Effective list management

Listings are your bread and butter, so prioritize this feature when researching real estate CRM software . It should allow you to create a list based on offers, deals, dates, third parties, events, commissions, and transactional stages by customising database fields. Similarly, the CRM software should enable you to generate or attach service reports, property details, and transaction documents to the listing. In short, you should have a comprehensive list that includes relevant and important documents. This should provide you with a quick overview of all your transactions and allow you to track your progress.

Management of Tenants

A contract is only made feasible by tenants or buyers. You must therefore manage the tenants profitably. First and foremost, you must be well acquainted with the tenants. All of each tenant's information is saved in one location using property management software. It keeps track of all dealings (not just rent payments) with a tenant. Property managers may simply make wise judgments thanks to the availability of accurate information.

Second, using property management software will coordinate official communications with tenants. The software automates all of them, including reminders, rent default notifications, and common notices. As a result, tenants are promptly informed with little human involvement.

Maintenance Administration

Customer onboarding is a challenging task in the real estate industry. Retaining them is more challenging, though. In addition to making your tenants happy, proper maintenance boosts asset performance and profitability. Effective property care can be carried out with the use of property management software for landlords, brokers, and property managers. A significant advantage in this context is the provision of prompt alerts for preventative maintenance.

Tenants are able to submit maintenance requests through a property management app. The property manager then designates a person or a team to complete a work request. The progress of the work can then be monitored by the renter and the management. You may purchase and keep track of the inventory needed for maintenance with the help of property management software that has inventory management integration.

Take a look at the various parts of property maintenance that property management software can simply handle. A prosperous real estate business will never be able to manage all of these manually.

Management of Finance and PDC

All businesses are driven by accounting. However, given the volume of transactions, expenses, income, and maintenance management, accounting is seen to be more difficult in property management. The accounting module of property management software contains a thorough chart of accounts to reduce complexity. All earnings and outlays are accurately tracked in this way. The software will produce property-specific financial reports for owners of multiple properties. Organizations will be able to assess each property's performance thanks to this.

PDCs are typically used in rental businesses. The automation of PDC administration and bank reconciliation is made possible by property management software systems for brokers and landlords. This not only saves tons of time but also increases the company's profitability. Additionally, there are various accounting standards for residential and commercial spaces. Along with simplifying complex computations, it aids organizations in complying with the requirements.


There is a 99% chance that you have heard of DoFort Property Management software if you own a real estate company in the UAE. It is regarded as the best property management software because of how simple and straightforward it is to use. The surprising aspect is that DoFort offers several significant features in addition to its simplicity.

If you run a property management company, check out a software demo to witness DoFort ERP software in action. We can assist you with our tailored solutions regardless of how big or little your organization is.


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